Personal Assistant to the CEO

1 position

Job Purpose

Behind every CEO you’ll find an organised, efficient personal assistant.

Job Brief

As the personal assistant (PA) you’ll work closely with the CEO to provide administrative support. You’ll help him to make the best use of their time by dealing with secretarial and administrative tasks.

You will need extensive knowledge of our organisation. You’ll need to know who key personnel are, both external and internal, and understand our aims and objectives.

The CEO will rely heavily on you, trusting that work will be handled efficiently in his absence. Discretion and confidentiality are therefore essential attributes of a successful PA.

The Role 

  • Administrative support to the CEO 
  • Staff management including local co-ordination of the Personal Development Program 
  • HR, including sourcing and coordination of recruitment 
  • Primary contact for accommodation and office services 

Duties

  • devising/maintaining office systems, including data management and filing
  • arranging travel, visas and accommodation
  • screening phone calls, enquiries and requests, and handling them when appropriate
  • meeting and greeting visitors at all levels of seniority
  • organising and maintaining diaries and making appointments
  • producing documents, briefing papers, reports and presentations
  • organising and attending meetings and ensuring the manager is well prepared for meetings
  • liaising with clients, suppliers and other staff.

Skills and Competencies

  • Excellent working knowledge of English
  • 6+ years experience as a Personal Assistant
  • Relationship building
  • Delivering results
  • Customer driven
  • Attention to detail and ability to interpret and follow plans
  • Planning skills
  • Time management
  • Critical thinking and problem solving
  • Excellent communication and interpersonal skills

Benefit

  • Provident fund
  • Social security fund
  • Vacation based on years of service
  • Medical insurance 
  • Company annual bonus 
  • Personal Development Program for personal growth 
  • Potential for international travel and opportunity to explore the world 

Submit your resume with recent photo and expected salary to biosci@vsni.co.uk